Privacy Policy & HIPAA Notice of Privacy Practices

Effective Date: October 1, 2025

The Movement Guild (“we,” “us,” “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and share information when you opt in to receive SMS messages from us.

1. Information We Collect

When you opt in to receive SMS messages, we collect:
 • Your phone number
 • Your consent to receive SMS messages from us

A. Website and Communication Data: name, phone number, email address, appointment preferences, communication consent, and activity.
B. Protected Health Information (PHI): medical records, insurance and billing details, and clinical documentation from evaluations and treatments.

2. How We Use Your Information

We use your information to:
 • Send you the SMS messages you’ve opted in to receive
 • Provide appointment reminders, schedule updates, or wellness-related announcements
 • Share promotions, offers, or educational content related to our services, when applicable

A. Website and SMS Communications: send appointment reminders, provide educational or promotional content, and improve service.
B. Health Information (PHI): for treatment, payment, and healthcare operations, including coordination of care and quality assurance.

3. Sharing Your Information

We do not sell, rent, or share your phone number or SMS opt-in information with third parties for marketing purposes. Your information may be shared only with trusted service providers who assist in sending SMS communications on our behalf, and only to the extent necessary to perform those services.

4. Your Rights

You have rights to access, correct, limit, and receive copies of your PHI; request confidential communication; revoke prior authorizations; and receive notice of any data breach.

You can opt out of receiving SMS messages at any time by replying with “STOP” to any message we send you.
For help or additional support, reply “HELP” or contact us directly.

5. Data Security

We maintain administrative, technical, and physical safeguards to protect all data in compliance with HIPAA and relevant laws.

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure.

6. Breach Notification

If a breach of unsecured PHI occurs, we will notify affected individuals promptly—no later than 60 days after discovery—via first-class mail or email if previously authorized.

7. Updates to This Policy

We may update this Privacy Policy periodically to reflect legal, technical, or operational changes. The latest version will always be available on our website and in our clinics.

8. Contact Information

HIPAA Privacy Officer
The Movement Guild
1659 W. Hubbard St., Chicago, IL 60622
📞 (312) 489-8579
📧 info@movementguild.com
🌐 www.movementguild.com

U.S. Department of Health and Human Services Office for Civil Rights
200 Independence Avenue, S.W., Washington, D.C. 20201
📞 1-877-696-6775
🌐 www.hhs.gov/ocr/privacy/hipaa/complaints

9. Contact Us

If you have questions or concerns about our privacy practices, please contact us at:

The Movement Guild
Email: info@movementguild.com
Phone: (312) 489-8579
Address: 1659 W. Hubbard St., Chicago, IL 60622
Website: www.movementguild.com